Location: Foothill Ranch, CA
Schedule: Full-Time | 8am- 5pm, fully onsite

About the Role

We're looking for a dependable and customer-focused Office Assistant to support daily operations and serve as a welcoming first point of contact. This role plays a key part in keeping the office running smoothly by assisting customers, supporting internal teams, and handling a variety of administrative and office tasks.

If you enjoy helping people, staying organized, and being the go-to person in a fast-paced environment, this could be a great fit.

What You'll Do

• Answer and direct incoming phone calls with professionalism and care
• Assist customers by gathering information and ensuring questions are handled efficiently
• Provide a positive, solutions-focused experience for customers throughout their interactions
• Communicate with customers regarding invoices and payments in a clear and professional manner
• Welcome and assist visitors and vendors upon arrival
• Manage incoming mail and deliveries
• Prepare and coordinate shipments for events and conferences
• Ship equipment and supplies to team members as needed
• Maintain office areas including the kitchen and coffee station
• Restock beverages and office supplies daily
• Track inventory for office, kitchen, and shipping supplies and place orders when needed
• Support the team with general administrative tasks and special projects
• Assist with additional duties as needed to support operations

What We're Looking For

• Associate degree or equivalent experience
• 1-2 years of customer service or office support experience preferred
• Strong communication skills, both written and verbal
• Detail-oriented with good follow-through
• Organized and able to juggle multiple tasks
• Self-motivated with a positive, can-do attitude
• Comfortable working independently and as part of a team
• Valid driver's license